Lead & Gain has recently partnered with Timesheet Portal to provide a new comprehensive timekeeping solution through their in-house software. The solution ensures compliance with the Fair Labor Standards Act (FLSA) by mandating that all Lead & Gain contractors use it, while addressing key operational challenges recruitment firms face on a day-to-date basis.  

Historically, agencies have encountered challenges due to using their own timekeeping systems for raising sales invoices. This meant resorting to manual methods of exporting data from Lead & Gain and importing it into their third-party tools, leading to several persistent issues. 

Key challenges  

• Manual data entry into 3rd party timesheet software 

• Manhours dedicated to export/import data 

• Data inaccuracies 

• Slow invoicing cycles 

• Slow collections cycles 

• Extended cash flow cycles 

• Manual reconciliation 

The Solution 

Recognizing these challenges, LGWS partnered with Timesheet Portal (TP), a leading provider of third-party timesheet management software, to develop an automated integration solution. This collaboration aims to streamline the process of transferring data from Lead & Gain to TP, eliminating manual data entry, reducing errors, and expediting invoicing and collections cycles. 

 Key Features 

• Real-time data feeds from LGWS to TP ensure up-to-date information. 

• Timesheet drafts, submittals, approvals, and rejections are seamlessly synchronized between LGWS and TP, enhancing efficiency and accuracy. 

 Results 

• Elimination of manual data entry into third-party timesheet software. 

• Reduction in man-hours previously dedicated to exporting/importing data. 

• Improved data accuracy and reliability. 

• Accelerated invoicing and collections cycles, leading to enhanced cash flow management. 

• Automated reconciliation processes minimize errors and save time. 

Co-founder of Lead and Gain, Josh Gitman, said: “The partnership between Lead & Gain and Timesheet Portal exemplifies how innovative collaboration can overcome traditional business challenges, enhance operational efficiency, and deliver tailored solutions that meet the specific needs of diverse clients.”

Client Feedback 

“Lead and Gain has been fantastic to work with. As we are not a one-size-fits-all firm, we needed a customization for us to be able to automatically import our client approved timesheets into our invoicing timesheet system.  

Previously these were done manually and updated daily. This was especially tricky at the end of the month for month end accounting. Being able to convert this to a real time transfer, eliminate any oversights or transposition errors, as well as the timesaving for the previous manual entry, has been a gamechanger.  

 Lead and Gain listened to our needs and created a solution that works for us, the contractors, and the clients; and still provides accurate reports – it is exactly what we needed!” 

Tracy Smith, Accounting Officer, Locke & McCloud